Glo Trips Costa Rica Retreat
TERMS & CONDITIONS
Please read the following Booking Terms and Conditions (Agreement) carefully.
Welcome to our Glo Trips Costa Rica Retreat! By booking and participating in our retreat, you agree to the following terms and conditions. Please read them carefully before making your reservation.
1. Booking and Payments
1.1. To secure your spot, a non-refundable deposit of $1,000 USD is required at the time of booking.
1.2. The remaining balance must be paid in full on or before April 10, 2025.
1.3. Payments can be made through our secure online payment system.
2. Cancellations and Refunds
2.1. All payments made toward the retreat are non-refundable and non-transferable, including deposits and full balances. This policy is in place because your payment secures accommodations, vendors, and other non-recoverable expenses that are paid in advance.
We understand that unforeseen circumstances (including illness, emergencies, travel delays, or personal conflicts) can arise. However, due to the nature of retreat planning, we are unable to offer refunds or exceptions for any reason, including medical emergencies or last-minute cancellations.
We strongly encourage all attendees to purchase travel insurance that covers trip cancellations, medical expenses, and emergencies. This is the best way to protect your investment should anything unexpected occur.
If you are unable to attend the retreat, you may request to transfer your spot to another person, pending approval by the retreat host. Transfers must be submitted and confirmed no later than 21 days before the retreat start date.
By submitting your deposit and/or full payment, you agree to these terms.
2.2. In the event a participant initiates a chargeback or disputes a payment after agreeing to these terms, they will be held liable for any fees incurred and may be prohibited from attending future Glo Trips retreats or services. We reserve the right to pursue legal action to recover unpaid balances.
3. Inclusions and Exclusions
3.1. The retreat package includes:
• Luxury oceanfront villa accommodation
• Three group dinners
• Meals prepared by a private chef in the villa
• Yoga, meditation, and breathwork sessions
• Transformational workshops on personal growth
• Adventure activities, including ziplining,
guided waterfall hikes, and group fitness classes
• Farm-to-table dining experience
• Authentic Costa Rican cooking class
• Group mastermind & community support
• Journaling prompts & Glo workbook
3.2. The retreat package does NOT include:
• International airfare to and from Costa Rica
• Travel insurance (mandatory)
• Personal expenses
(e.g. alcoholic beverages, souvenirs, meals purchased outside the villa)
• Optional activities not included in the itinerary
• Gratuities
4. Airport Transfers & Arrival Details
4.1. The retreat is hosted in Costa Rica, and
the arrival airport is Liberia International Airport (LIR).
4.2. We will provide group transportation to the villa;
details will be confirmed closer to the retreat date.
4.3. Airport transfers during the retreat are included.
5. Health & Safety
5.1. Participants are responsible for ensuring they are in good health and physically capable of participating in the retreat. If a participant has a medical condition, disability, or injury that may affect their ability to participate, they must disclose this prior to booking. We reserve the right to request a physician’s note confirming safe participation.
5.2. Travel insurance is mandatory and must cover medical expenses, trip cancellation, and personal liability.
5.3. We recommend checking Costa Rica’s travel requirements regarding vaccinations and health precautions.
5.4. Travel Insurance Disclaimer:
All participants are required to purchase travel insurance that covers medical emergencies, trip cancellations, lost baggage, and unforeseen circumstances.
Glo Trips is not responsible for any costs incurred due to missed flights, travel disruptions, medical expenses, or other unexpected situations. It is the participant’s responsibility to ensure they have adequate coverage before departure. Failure to obtain travel insurance does not waive the mandatory nature of this requirement.
6. Travel Documents & Visas
6.1. Participants are responsible for obtaining and carrying valid passports, visas, and any necessary travel documents.
6.2. We are not responsible for any issues arising from incorrect or incomplete travel documentation.
7. Itinerary Changes
7.1. While we strive to adhere to the published itinerary, changes may occur due to weather conditions, safety concerns, or unforeseen circumstances.
7.2. We reserve the right to make necessary adjustments, and participants will be informed as soon as possible.
7.3. No refunds or credits will be issued for changes in schedule, excursions, or facilitator availability due to illness, travel delays, or other unforeseen circumstances. All efforts will be made to provide an equal-quality experience.
8. Liability
8.1. We are not liable for any injuries, losses, or damages incurred during the retreat, except in cases of gross negligence on our part.
8.2. Participants are responsible for their personal belongings and valuables.
8.3. Third-Party Vendors & Activities Disclaimer:
Certain activities and excursions offered during the retreat are provided by third-party vendors. Glo Trips is not responsible for any injuries, accidents, or dissatisfaction related to services provided by third-party operators. Participants agree to assume all risks and release Glo Trips from any liability related to third-party activities.
9. Code of Conduct
9.1. Participants are expected to behave respectfully towards other retreat members, staff, and local communities.
9.2. Any behavior deemed disruptive or harmful may result in removal from the retreat, with no refund provided.
9.3. No pets or smoking are allowed on the premises.
9.4. No plant medicine will be allowed on the property.
9.5. Alcohol & Substance Policy:
Responsible alcohol consumption is allowed during designated retreat activities. However, excessive drinking, disruptive behavior, or the use of illegal substances is strictly prohibited. Any violation may result in removal from the retreat with no refund.
10. Governing Law
10.1. These terms and conditions are governed by the laws of Costa Rica.
10.2. Any disputes arising from this agreement will be subject to the exclusive jurisdiction of Costa Rican courts.
11. Property Rules & Additional Fees
11.1. Quiet hours begin at 11 PM each night and continue until sunrise.
11.2. Guests must dispose of waste properly and maintain cleanliness throughout their stay.
11.3. Guests are responsible for any damages to the property. Any damage beyond normal wear and tear will be charged to the guest, including but not limited to furniture, appliances, decor, and retreat facilities.
11.4. Force Majeure Clause:
Glo Trips is not liable for cancellations or interruptions caused by unforeseen events, including but not limited to natural disasters, extreme weather conditions, pandemics, travel restrictions, government actions, war, or other force majeure events. In such cases, we will make reasonable efforts to reschedule the retreat, but refunds will not be issued.
11.5. Refunds for Early Departures & No-Shows:
No refunds will be provided for participants who leave the retreat early for any reason, including personal emergencies, dissatisfaction, or other unforeseen circumstances. Additionally, no refunds or credits will be issued for no-shows.
11.6. Payment Plan Late Fee Policy:
All payments must be made on or before the specified due dates. If a payment is not received within 5 days of the due date, a $50 late fee will be applied. Failure to pay the full balance by the final deadline may result in loss of retreat spot with no refund.
12. Agreement Acknowledgment
By booking a retreat with us, you acknowledge that you have read, understood, and agree to these terms and conditions. This agreement constitutes the entire understanding between the parties and supersedes any prior conversations, promises, or representations, whether verbal or written. If you have any questions or require further clarification, please contact us.Upon booking, participants must check a box agreeing to these Terms & Conditions. A signed agreement may be required upon arrival.
